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- Windows Scan App
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Scan To PC Activation App part of HP’s Digital Imaging utilities are bundled with many HP printer drivers as well as various HP printers, scanners and digital cameras. The utility adds functionality to HP devices from managing settings to instantly activating the device from Windows. The application provides functionality for hardware buttons found on the devices that may print, scan, email, etc. This program may also install additional drivers that help the computer detect and work with installed imaging devices. HP Digital Imaging Monitor is available for the Windows platform. Scan to PC activation App has stopped working. Message popup when trying to enable setup. The IP address matches and I have tried multiple scans and fixes. Nothing is working. I have the HP print and Scan doctor. It also takes 20 minutes for something to complete printing. I have unplugged the router and the printer and plugged them back in. Nothing will fix the problems. Follow these steps to scan something into your computer: From the Start menu, open the Scan app. If you don’t spot the Scan app on the Start menu. (Optional) To change the settings, click the Show More link. Click the Preview button to make sure your scan appears correct. Click the Scan.
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You can find it running in Task Manager as the process scantopcactivationapp.exe. This executable - scantopcactivationapp.exe - is part of the installation for HP combined devices, Scan-To-PC activation application. It servers as activation module for the scanner, user can find this app running when PC is communicating with the device.
When you’re tired of fiddling with your scanner’s built-in software, turn to the simple scanning app bundled with Windows 10. Dubbed simply Scan, the new app doesn’t work with older scanners, unfortunately. But if your scanner is relatively new, the Scan app is a refreshing change from complicated scanner menus.
Setting up a new scanner for the first time? Be sure to unlock it by sliding a lever or turning a dial on the scanner to the unlock position. That lock protects the scanner during shipping, but you must turn it off before use.
Follow these steps to scan something into your computer:
- From the Start menu, open the Scan app.If you don’tspot the Scan app on the Start menu, click the words All Apps in the Start menu’s bottom-left corner. The Start menu lists all of its apps alphabetically.Click the Scan app, and the Scan app appears on the screen. If it complains that your scanner isn’t connected, make sure you’ve connected the USB cord between your computer and the scanner and that the scanner is turned on.If your scanner’s plugged in and turned on, the scan app lists your scanner’s name, shown here, and the file type used for saving your files. (The PNG file type is widely accepted by most programs.)Click the Show More link for additional options and click Preview to test a scan.If the app doesn’t recognize your scanner, your scanner is too old. You’re stuck with your scanner’s bundled software — if it works — or, unfortunately, buying a new scanner.
- (Optional) To change the settings, click the Show More link.The app’s default settings work fine for most jobs. The Show More link offers these options for specific types of scans:
- Color mode: Choose Color for color items, such as photos and glossy magazine pages. Choose Grayscale for nearly everything else and choose Black and White only for line drawings or black-and-white clip art.
- Resolution (DPI): For most work, the default 300 works fine. Higher resolution scans (larger numbers) bring more detail but consume more space, making them difficult to e-mail. Lower resolution scans show less detail but create smaller file sizes. You may need to experiment to find the settings that meet your needs.
- Save File To: The Scan app creates a Scan folder in your PC’s Pictures folder, where it stores your newly scanned images. If desired, you can change the Scan folder’s name or even create a different folder for each scanning session.
- Click the Preview button to make sure your scan appears correct.Click the Preview icon, and the Scan app makes a first pass, letting you preview a scan made with your chosen settings.If the preview doesn’t look right, make sure you’ve made the right choice for your job in Color Mode, described in the preceding step. If the preview shows a blank white page, make sure you’ve unlocked the scanner as described in the scanner’s bundled instruction sheets.If you’re scanning a smaller item that doesn’t fill the entire scanner bed, look for the circle markers in each corner of the preview scan. Drag each circle inward to surround the area you want to copy.
- Click the Scan button. When the scan finishes, click the View button to see your scan.The Scan app scans your image with the settings you’ve chosen in the previous steps and then saves your image in your Pictures folder’s Scan folder.
The Scan app works well for fast, easy scans. But because it relies on the simple, built-in Windows software, your scanner’s built-in control buttons won’t work.
If you want the buttons to work or you need finer control over your scans, skip the Scan app, head for the desktop, and install your scanner’s bundled software. (On some scanner models, Windows Update installs the scanner’s bundled software automatically as soon as you plug in the scanner.)
Finally, for quick and dirty scans, just take a picture of the document with the camera built into your phone or tablet. That won’t work well for photos, but it’s a great way to keep track of receipts and invoices.
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In a world quickly moving towards the digitization of every document, mobile scanning applications remain necessary tools, as some organizations cling to using printed paper documents. Things such as government and hospital forms still tend to be printed on paper, and we can't forget business cards as well. Because not everything has moved to digital media, the most productive solution is simply to quickly transform any paper you're handed into digital copies and data, which you can then store and edit on your computers and mobile devices.
We create a remarkable amount of information digitally—spreadsheets, software documentation, receipts, financial records, even baby's first Photoshop image—and that's just the beginning of what for most people is a gargantuan data mountain. But a huge amount of that information is still on ephemeral paper: business cards, boxes on a grocery store shelf, tattered restaurant receipts, photos, brainstormed ideas scribbled on a white board, or otherwise trapped in the durable and sometimes difficult-to-access physical universe. If you need to capture that data or image for posterity, or at least for your tax records, you probably need a scanner.
Your first thought might be to purchase a standalone scanner or choose an all-in-one or multifunction printer that includes scan-and-fax features. That makes sense when the workload is heavy, frequent, and concerns material that can be easily passed through a printer's feed mechanisms (so primarily separate, letter-sized pages). A high-end scanner gives you precise control over image resolution, image correction, and optical character recognition (OCR), usually along with a fast paper feeding mechanism. That's appropriate if you have a 2-foot stack of important legal proceedings to turn into text for analysis or you were given five banker's boxes of family slides to import into an online photo album.
For casual scans, however, as well as scans of items not easily passed through a printer-style device, you no longer need a full-on desktop scanner. That's particularly important for things like capturing a brainstorming session off a white board. Want to save grandma's recipe before it's lost? Share a long excerpt from an old Analog magazine without typing it in by hand? Capture travel receipt data? There is, indeed, an app for that. The camera you have handy is the best one to use, and that means the astonishingly capable one bundled into your smartphone. The availability of a mobile scanning app that runs off your smartphone and uses your phone cam to snap the image can encourage you not only to capture more information, but also to properly parse and leverage it later.
Our Editors' Choice scanning apps are Abbyy FineScanner and Evernote Scannable. Abbyy FineScanner primarily because of the superior quality of its text recognition and the persnickety amount of control it gives for the actual scanning process. It takes a while to get the hang of its user interface, but the results justify the investment. Evernote got the Editors' Choice nod because of its slick interface and deep integration with not only its Evernote parent app but also competing data storage services such as Dropbox and Microsoft OneDrive.
That said, however, it's hard to make a bad choice in this category, because even the free versions scan images quickly and accurately. It's important to match up your needs to the right app, however, because each puts more emphasis on one or another feature.
Windows Scan App
As Far as the Eye Can Scan
The key issues are the type of documents you want to capture, where you want to save or share them (such as in the cloud), and what kind of post-processing you need (such as recognizing the text on the page and turning it into a Microsoft Word document). In every case, you can scan an image, such as a restaurant receipt, and save it in a common form, such as a PDF or a JPEG image.
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Word expander software. If your primary need is to turn scanned images into editable text, look for advanced OCR features. For example, when Abbyy FineScanner captures the pages of an open book, it separates the two pages and straightens them before analyzing the text. If you intend to capture text in PDF format, consider whether those need to be encrypted files (which Intsig CamScanner, for example, supports).
Also consider where documents should end up. Apps you already use will influence your choice of scanning app. Most of the apps can save the images in the cloud, but Shoeboxed is integrated with a large selection of other web services, such as Intuit QuickBooks Online, Xero, and Salesforce.
Some mobile scanning apps assume that you want to do everything on your phone. The smartphone camera certainly makes for a fast way to capture the image. But the scanned image (and text) has to be stored somewhere, and that's where the tools diverge. For example, some apps (such as Abbyy FineScanner) assume you'd like to keep the results in a cloud storage app such as Dropbox. Others have a service of their own for organization and further processing, such as Evernote, Intsig CamScanner, and Shoeboxed. We found the latter more convenient to work with, but you may feel otherwise.
You can scan a receipt in any of these apps, but their focus is on the scanning rather than what you do with the document afterwards. If the purpose of collecting receipts is to get the expenses reimbursed, check out the apps in our expense tracking roundup; all the apps there depend heavily on mobile scanning as part of the data collection process. For solo entrepreneurs who just want to capture information for their own records, those apps may be overkill. In that case consider Shoeboxed, which scans receipts without a 'get reimbursed' process and also makes it easy to scan business cards and track mileage.
Beyond Image Capture
With each app, we scanned text in various forms, such as a recipe printed in Courier, prose from an open book, business cards, restaurant receipts, and a restaurant menu. We also evaluated how the apps managed handwritten pages, photos, a crumpled newspaper story with a photo, and signatures. We did scans in low light. We considered the quality of the OCR (when it was offered), the file formats supported, and the options for saving documents.
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The user interfaces vary widely, and we encourage you to experiment with the free versions that most offer. For example, you might decide it's important to tag images as you scan them, such as by category (travel receipt, office supplies) or project (Client A). The ease of use for this feature is all over the map, from 'meh' (Abbyy FineScanner) to ready-for-the-accounting program (Shoeboxed). But sometimes they make up for it in other areas.
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Don't expect immediate text recognition, either. The files are usually uploaded to the vendor to perform the OCR, whereupon they save the file to a destination of your choice. That's mainly because accurate OCR is a CPU-intensive task and the silicon in most smartphones plays Sling Blade to the average server's Real Genius. That makes for much more accurate OCR results, but can represent up to a 24-hour delay between the time you performed the scan and the time you've got a complete, OCRed version of the document. Microsoft Office Lens does impressive OCR even with imperfect, odd-angled images so that you can start editing in Word Mobile in a matter of seconds. With some apps that perform the OCR operation locally, there's generally a noticeable trade-off in quality and accuracy, as with Intsig CamScanner.
Finally, consider whether you need to add anything to your scans. Maybe you have to sign a document, add a watermark or date, or draw a big fat X across a drawing. Remember, this is a product category in which your functional needs define what's best for you, rather than one product's overall excellence.
Featured Mobile Scanning App Reviews:
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Abbyy FineScanner Review
MSRP: $4.99Pros: Extremely powerful and accurate text recognition features.Cons: Designed for text analysis. Limited functionality for other scanning purposes.Bottom Line: Abbyy FineScanner is a heavy-duty OCR engine stuffed into a compact and mobile package. It doesn't offer niche scanning needs such as receipts, but then, it doesn't promise to either.Read ReviewDropbox Business Review
MSRP: $15.00Pros: User interface is simple to use. Compatible with several other apps. Offers unlimited storage. Feature-rich.Cons: Online editing isn't included. Lacks private key management. Missing text optical character recognition (OCR) for mobile scanning.Bottom Line: Dropbox Business is an excellent cloud file storage solution for small to midsize businesses (SMBs), but it can work as a document management tool for even smaller companies, too.Read ReviewEvernote Scannable (for iPhone) Review
MSRP: $0.00Pros: Automatically and quickly scans business cards, documents, meeting notes, and other files. Faster than a pronghorn racing a cheetah. Connects to LinkedIn for added context. Great text-parsing technology. Wonderful sharing options.Cons: No way to manually focus camera. Some connectivity problems in early days of testing. No option to collate several pages/images into one note.Bottom Line: Evernote Scannable quickly scans stacks of business cards, notes from a meeting, and documents using nothing more than your smartphone and its camera. It's even faster than Evernote's own in-app business card and document scanner.Read ReviewGenius Scan Plus Review
MSRP: $6.99Pros: Magic mode does an impressive job of image capture, quickly and accurately.Cons: No OCR, which could be a deal-killer for some folks.Bottom Line: Genius Scan Plus is a solid, basic mobile scanning app, and inexpensive enough to be a handy asset installed on your smartphone. It's a good value for the money.Read ReviewAdobe Scan (for iPhone) Review
MSRP: $0.00Pros: Automatically detects and captures scans. OCR creates editable PDFs.Cons: Requires paid Adobe Document Cloud account for some functions. Getting DOC files requires multiple apps and steps.Bottom Line: Adobe Scan is an impressive app that automatically detects, captures, and converts printed text to digital form, but you need a paid subscription to get all its features.Read ReviewIntsig CamScanner Review
MSRP: $4.99Pros: Good image capture options and a separate web application makes it easier to manage scanned documents.Cons: The text recognition is disappointing, and the web application actually does less than the mobile app.Bottom Line: Intsig CamScanner promises many attractive features such as super-fast OCR, document sync, and many document sharing options. But the disappointing OCR quality mars the results.Read ReviewMicrosoft Office Lens (for Android) Review
MSRP: $0.00Pros: Free. OCR for documents saved to OneNote or Word Mobile. Doesn't requires OneNote or Microsoft Accounts. Straightens angles. Cleans up shots of whiteboards.Cons: OCR doesn't work for complicated business cards or curved surfaces.Bottom Line: Microsoft Office Lens scans documents, cards, and whiteboards with your Android phone, making them more readable, and in some cases editable.Read ReviewScanBot Review
MSRP: $7.99Pros: A dandy collection of image-scanning tools, including OCR, in an easy-to-use mobile app.Cons: ScanBot doesn't make a distinction between types of documents such as business cards or expense receipts.Bottom Line: ScanBot is a Swiss Army Knife of scanning tools, with reliable image capture, text recognition, and document annotation.Read ReviewShoeboxed Review
MSRP: $9.95Pros: It's really good at scanning and managing receipts, and tracking expenses.Cons: If you scan anything other than a receipt or a business card, Shoeboxed doesn't have much to offer beyond 'Save this as a PDF.'Bottom Line: Shoeboxed is a receipt-capturing app with a few nice extras rather than a general purpose document scanning app. As long as your needs match its features, you'll be happy. Don't try to stretch it beyond its limitations, though.Read ReviewTurboScan Review
MSRP: $4.99Pros: An unpretentious mobile scanning app that emphasizes image quality. It delivers what it promises, but then, it doesn't promise a lot.Cons: The software offers little in the way of document organization or integrated data sharing. No optical character recognition (OCR).Bottom Line: TurboScan provides an excellent way to capture document images, as long as you're ready to manage those images on your own.Read Review